To vote in this election, your receipt must be dated between July 1, 2024, and June 30, 2025, inclusive of both dates. Receipts are dated in UTC. Please check your receipt for the date of your donation. You won't be eligible to vote if your donation was made after midnight UTC on July 1.
is incorrect in the email sent to voter members. In the email, the dates were July 1, 2025 and June 30, 2025.
There was a typo in that email, referring to the 2024 election. The 2025 OTW Election runs August 15-18 and all eligible voters have received a corrected email.
But the membership dates you referenced are not included in the Voting Instructions email sent to OTW members. Can you clarify where you're seeing the July 1, 2025 date and we will update that webpage or newspost to include the correct information.
Thank you for your interest in the election, Marion Elections Committee
The dates were in an email with the subject line: OTW Members – Check Your Email for Voting Instructions
Here is the body: (with the incorrect dates emphasised)
At this time, all members of the OTW who are eligible to vote should have received an email linking to the voting instructions for 2025. The subject line was “Voting Instructions for Organization for Transformative Works (OTW) Board Election”. Please note that anyone who didn’t receive this email is not on the voter rolls this year and will not receive a ballot.
The voting instructions email contains a link to a test version of the ballot. Please follow that link to make sure that the page displays correctly and the candidates are visible. If not, please ensure you are not blocking JavaScript from ajax.googleapis.com, bootstrapcdn.com, and/or opavote.com.
If you are an OTW member and didn’t receive this email, please do the following:
Check your spam folder.
If you use Gmail, check your Social tab.
If the email is marked as spam, unmark it. Otherwise, you will not receive your ballot, as it will end up in spam as well.
If no email is present, open your donation receipt and check the date.
To vote in this election, your receipt must be dated between July 1, 2025, and June 30, 2025, inclusive of both dates. Receipts are dated in UTC. Please check your receipt for the date of your donation. You won’t be eligible to vote if your donation was made after midnight UTC on July 1.
If you paid by check, your membership is measured by the arrival date of the check.
If your donation was made during the eligible time period, make sure you checked the box to become a member. Membership is voluntary for those who donate at least $10; only members can vote.
If you did become a member, make sure you neither marked any email from the OTW as spam nor opted out of OTW emails or last year’s ballot. If you did so and would like to vote this year, you’ll need to follow step 5 below.
If you donated at least $10 during the eligible period and you checked the box to become a member, please fill out the Elections Contact Form and select the topic “Is my membership current/Am I eligible to vote?” Make sure to include the email you used when donating.
Membership has no connection to being a user of AO3 or Fanlore. Please don’t give us your AO3 or Fanlore username – we have no way of knowing who that name belongs to, and we don’t want to know.
Most importantly, if your voting instructions email bounces, gets marked as spam, or you opt out, you will not receive a ballot for this year’s election, and you may not receive a ballot next year. Similarly, if any of those things happened to last year’s election emails, you will not receive a ballot this year. Therefore, if you previously opted out of OTW emails or marked them as spam and would like to vote, fill out the Elections Contact Form and select the topic “Is my membership current/Am I eligible to vote?”
Thanks for explaining, and I'm sorry for conflating two different emails in my previous message. The email sent to OTW members had the subject, 'Voter Instructions for Organization for Transformative Works (OTW) Election', and I thought you were referring to that email.
The email you received was sent to OTW News by Email subscribers and should be a copy of this news post. Unfortunately there was originally a typo in this news post, and we've notified our teams that this typo was also included in the email sent to subscribers. Our apologies for any confusion and thank you for flagging this error with us.
No worries, just wanted to bring the error to someone's attention in case there are issues down the line. (if there is a better way to communicate this in future, please let me know. I don't want to publicly castigate someone.)
Comment on OTW Members – Check Your Email for Voting Instructions
LadyShelley Sun 27 Jul 2025 02:14PM UTC
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MariTheMayonnaiseJar Sun 27 Jul 2025 03:30PM UTC
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Marion (OTW_Elections) (Official) Mon 28 Jul 2025 04:57PM UTC
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LadyShelley Mon 28 Jul 2025 07:23PM UTC
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OTW_Elections (Official) Mon 28 Jul 2025 10:45PM UTC
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LadyShelley Tue 29 Jul 2025 12:25AM UTC
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